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Horizon Accountants  

Horizon Accountants
113 South Timber Way
Broadway, VA 22815


Certified Public Accountant

General Check List for 1040 Tax Preparation Clients

These are the items requested for your tax appointment:

  • Copy of prior year return if you are a new client for Horizon.
  • Date of birth for taxpayer, spouse and dependents.
  • W-2s and 1099s if any.
  • Bring proof of health insurance coverage.
  • Interest income or dividends.
  • Sale of stocks, include cost of any investments sold with date.
  • Schedule C businesses with income and expenses (label asset purchases with date purchased).
  • Farm activity, if any (include sale of cattle or other animals).
  • Rental property settlement sheets for newly acquired property.
  • Rental income and expenses for each property.
  • Did you refinance your home in current year?
  • Any IRA contributions?  You have up to 4/15 to make one.
  • Social security income if any
  • Did you make any estimated tax payments to IRS or state?
  • What about health insurance? How is this paid for your family? What was paid in current year?
  • Who is living in your home? Dependents with date of birth .
  • Did you pay educational expenses for yourself or dependent? How much?
  • Did you buy a home in current year?

Itemized Deductions:

  • Real estate and personal property tax
  • Medical out of pocket (prescriptions, health insurance premiums, long term care)
  • Medical mileage
  • Contributions, include noncash donations as well
  • Charitable mileage
  • Mortgage interest and (mortgage insurance paid)
  • Home equity interest, if any
  • Any unreimbursed employee expenses

Record Retention Schedule:

Copies of tax returns forever   Paid vendor invoices 3 years
Tax/legal correspondence forever   Employee payroll records  3 years
Contracts and leases forever   Depreciation schedules  forever 
Real estate records forever   Property tax returns forever 
Bank statements 6 years   Copies of paid loans forever 
Accounting records/books 6 years   Canceled checks 3 years
Employee expense records 3 years      

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