These are the items requested for your tax appointment:
- Complete set of books (balance sheet and income statement) print out from accounting package
- Break out between cash receipts and credit card receipts for business revenue
- Cash Receipts and disbursements summary if this method is used
- Checking account bank statement as of December 31
- Savings account bank statement (if any) as of December 31
- Have all monthly bank statements handy in one folder
- Detail of fixed asset purchases (vehicles, equipment)
- Proceeds from any sales of assets noted (include what was sold)
- Real estate settlement sheets, if any
- Copy of W-3 transmittal
- Stock ownership changes
- Inform us of any dividend distributions
Questions:
- Whether your corporate minute book is up to date?
- County or city property tax returns to be filed?
- We will follow up with an exhaustive list of questions during preparation time.
Record Retention Schedule:
| Copies of tax returns | Forever | Property tax returns | Forever |
| Paid vendor invoices | 3 years | Bank statements | 6 years |
| Tax/legal correspondence | Forever | Copies of paid loans | Forever |
| Employee payroll records | 3 years | Accounting records/books | 6 years |
| Contracts and leases | Forever | Canceled checks | 3 years |
| Depreciation schedules | Forever | Employee expense records | 3 years |
| Real estate records | Forever | | |
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